Accounts Receivable

A/R- The tab allows you to see a customer's balance history, open credit and unpaid invoices.

Balances

  • Open Credit- This field shows the amount of of credit paid by the customer against their charges.

  • Account Balance- This field shows the total amount charged by the customer.

  • Can Charge- This amount is the Invoice Balance minus the Open credit and reflects the credit left on their account.

  • Credit Limit- The total amount of the line of credit for the customer's account.

  • Statement- Select the statement link to create an up-to-date, printable statement for the customer's account.

Earmarked Open Credit

Select the "+ New Earmark" button to add a specification to a credit amount on a customer's account. Add the amount, and a note when prompted by a dialogue modal and select the trash icon when you are ready to delete the earmark.

A/R Aging

This field separates the Account Balance into the periods they are due. They are separated into current balance, total balance, credit that has yet to be applied to the customer's balance and the remaining amount receivable.

Unpaid Invoices

This table summarizes all the invoices that have yet to be paid. The fields in this table include:

  • The date of the invoice

  • The invoice number

  • The receipt that the charge was created

  • The amount on the invoice sent

  • The amount left to be paid

  • The final amount due

Account History

The Account History shows the total history of credits and charges to a customer's account. The fields in this table include:

  • The date the transaction took place

  • The Invoice number if applicable

  • The receipt number (hyperlinked to the receipt)

  • The amount charged or credited

  • The balance left after the transaction noted

  • The Event ID- unique number that identifies the transaction

  • The type of transaction (typically the tender method)

  • The total payment from that transaction (typically noted if the customer includes other purchases on their receipt in addition to a payment on their account)

  • Any notes on the payment or the receipt

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